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SUBMITTING THE MANUSCRIPT
Seminars in Arthritis and Rheumatism publishes the following types of articles: 1) systematic
reviews and meta-analyses of observational studies and clinical trials; 2) extended reviews of basic science and clinical subjects related
to the musculoskeletal system; 3) case series and case reports with reviews of the literature; and 4) original clinical research. Manuscripts
must be submitted through the Seminars in Arthritis and Rheumatism online submission and review web site ( http://ees.elsevier.com/sar/
). Authors are requested to submit the cover letter, text, tables, and artwork in electronic form (not as a PDF) to this address. Address
cover letters to Marc C. Hochberg, M. D., M.P.H., Editor-in-chief, Seminars in Arthritis and Rheumatism. c/o Division of Rheumatology & Clinical Immunology, University of Maryland School of Medicine, 10 S. Pine St., MSTF 8-34, Baltimore, Maryland 21201 USA. Authors
may send queries concerning the submission process, manuscript status, or journal procedures to the journal's Editorial Office:
David
Newcombe
Managing Editor
Seminars in Arthritis and Rheumatism
20 North Street-Unit 1
Plymouth, MA 02360
Tel. 508-732-6767 x11
Fax. 508-732-6766
Email. arthandrheum@stellarmed.com
Once the submission files are uploaded,
the system automatically generates an electronic (PDF) proof, that is then used for reviewing. All correspondence, including the Editor's
decision and request for revisions, will be by e-mail.
In an accompanying cover letter, authors should state that the manuscript,
or parts of it, have not been and will not be submitted elsewhere for publication and that written permission has been obtained from
all persons named in the acknowledgment. A separate statement will need to be signed referable to validity of authorship, financial disclosure
and the acknowledgment. Authors should disclose any affiliation with any organization with a financial interest, direct or indirect,
in the subject matter or materials discussed in the manuscript (ie, consultancies, employment, expert testimony, honoraria, retainers,
stock) that may affect the conduct or reporting of the work submitted. If uncertain as to what might be considered a potential conflict
of interest, authors should err on the side of full disclosure. Information about potential conflict of interest will be made available
to reviewers and will be published with the manuscript at the discretion of the editors. Verification of participation of those in the
acknowledgment may be requested by the editorial office.
Authors are highly encouraged to include a list of three or more potential
reviewers for their manuscript, with complete contact information, as well as a list of individuals they would not like to be asked as
reviewers because of potential conflicts or relationships.
The order of entry is as follows: Article title, selection of article
type, entering authors with their degree and affiliation, entering a structured abstract, entering at least 4 keywords, selecting document
classifications (this helps in selecting reviewers), entering comments (this includes the cover letter and suggested reviewers), and
attach files. The attached files should include the following: Title page, manuscript, table(s), figure(s), response to reviews (revised
manuscripts only), and author disclosure (the latter may be sent by mail or FAX). Files should be labeled with appropriate and descriptive
file names (e.g., SmithText.doc, Fig1, Table3.doc). Upload text, tables and graphics as separate files. Do not import figures or tables
into the text document and do not upload your text as a PDF.
Authors submitting a manuscript do so with the understanding that if
it is accepted for publication, copyright in the article, including the right to reproduce the article to all forms and media, shall
be assigned exclusively to the Publisher. The Publisher will not refuse any reasonable request by the author for permission to reproduce
any of his or her contributions to the journal.
In addition to regular submissions, Seminars in Arthritis and Rheumatism
will also consider publishing symposia that address special subjects or new developments in rheumatic disease as supplements to the regular
issues. Organizers of symposia are encouraged to contact the editor as early as possible, and should provide a draft of the program.
All manuscripts submitted to Seminars in Arthritis and Rheumatism must undergo review.
Copies of closely related papers
or manuscripts that have been submitted or published elsewhere should accompany the submitted manuscript. Authors are responsible for
providing a manuscript written in clear English. Delay, or even rejection, may result when papers are poorly written and in need of extensive
editing. Authors whose primary language is not English are strongly encouraged to have their manuscript reviewed by an individual or
organization competent in medical scientific English, where English is the primary language.
Letters to the Editor should limit content
to commentaries on articles previously published by Seminars in Arthritis and Rheumatism. Letters should be double space and
a maximum of 2 pages (500 words).
MANUSCRIPT FORMAT
Manuscript format should comply with the International Committee
of Medical Journal Editors' "Uniform requirements for Manuscripts Submitted to Biomedical Journals" (N Engl J Med 1997:336:309-15) except
where otherwise specifically indicated herein.
In all matters of style, please consult the Manual of Style (ed 8) published
by the American Medical Association. Number each page sequentially, including the abstract, text, references, figure legends and tables
starting with the title page as the first page.
The title page should contain (1) title of the contribution; (2) first name, middle
initial, and last name of each author, with highest academic degree(s) (3) title and affiliated institution of each of the authors; (4)
department(s) and institution(s) to which the work should be attributed (5) source(s) of support in the form of grants, equipment, or
drugs; (6) disclaimers, such as conflicts of interest; (7) name, address, telephone number, FAX and e-mail of the corresponding author;
(8) name and address for reprint requests. This information will be published with the manuscript unless requested otherwise.
All
manuscripts require an ABSTRACT of fewer than 250 words that shall be structured as per the guidelines published in the Journal of the
American Medical Association (JAMA) 2004;291:125-9. In this regard, the ABSTRACT should be placed into sections, at least including the
following: (1) Objectives; (2) Methods -- if clinical to include setting, selection of patients, details on the intervention, outcome
measures, etc.; if a literature review is included, details on the search methodology, if laboratory research to include details on methods;
(3) Results; (4) Conclusions. As per JAMA, these guidelines apply to all manuscripts, including reviews.
It is requested that classification
criteria be reported on patients, where relevant, by a brief description of the clinical features of patients, and by reference to the
criteria used.
Begin each additional section of the manuscript with the appropriate title: INTRODUCTION, METHODS, RESULTS, DISCUSSION,
ACKNOWLEDGEMENTS, REFERENCES, EACH INDIVIDUAL TABLE. FIGURE LEGENDS may be listed sequentially on the same page.
While authors should
avoid unfamiliar abbreviations, a limited number of clearly defined abbreviations may be used. List the full word on its first appearance
followed by the abbreviation in parenthesis. Once identified, the abbreviation should be used consistently in the text. If many abbreviations
are used in the text, a glossary of abbreviations should be appended. Authors are encouraged to review the list of approved abbreviations.
Additional points: insert an extra blank line at the end of headings and paragraphs;
type text without end of line hyphenation, except for compound words; be consistent with punctuation and only insert a single space between
words and after punctuation.
TABLES AND FIGURES
Tables and figures should be cited in the text in order of appearance
using Arabic numbers. Each table should be numbered and titled. A legend must accompany each illustration. The contributor must bear
the costs connected with printing color illustrations.
Figures, especially charts, graphs and line drawings, are generally reduced
in size for publication. All numbers, letters and symbols should be large enough that when reduced they will remain legible. Arrows should
be added to radiographs, histology and other illustrations for clarity. Right and left sides should be labeled. Figures not properly
prepared or of insufficient quality for publication will be returned to the contributor for revision. The best figures for publication
are from electronic sources. However, power point and JPG files often are not of sufficient detail for print publications.
REFERENCES
References should be typed double-spaced and listed in numerical sequence as they are cited in the text. Names of the first six
authors should be provided. For seven or more authors, list the first six followed by "et al". The reference style is based on the 'Uniform
Requirements for Manuscripts Submitted to Biomedical Journals' (Ann Intern Med 1997;126:36-47). Both journal and book references should
contain inclusive page numbers.
Personal communications and unpublished data should be cited in parentheses in the text, and not
included in the numbered references listed at the end of the article. Such citations from someone other than the authors can only be
published if a signed letter of permission is provided.
Reference to abstracts should be included only when essential, and then only
if the abstract is from a readily accessible periodical. Such references must contain the word (Abstract) after the volume number of
the journal.
References in the text should be at the end of the relevant sentence, given as numbers in brackets, parenthesis, or
superscript, placed in line with the text and numbered in order of appearance.
EXAMPLES OF REFERENCES
Journal Articles
1. Standard Journal Articles (List all authors when six or less; when seven or more, list only the first six and et al.).
Ali
M, Manolios N. Proteomics in rheumatology: a new direction for old diseases. Semin Arthritis Rheum 2005;35:67-76.
2. Corporate Author
FDA Document: Guidelines for Industry. The extent of population exposure to assess clinical safety: For drugs intended for long-term
treatment of non life threatening conditions. ICH ELIA, March 2003; Federal Register March 1, 2003 (60FR11270).
Books
1. Personal
Author(s)
Moskowitz RW, Howell DS, Altman RD, Buckwalter JA, and Goldberg VM. Osteoarthritis: Diagnosis and medical/surgical management,
Third Edition, Philadelphia, W. B. Saunders 2001.
2. Corporate Author
Drug Information for the Health Care Professional. Volume
1 USP DI. Micromedex, Thomson Health Care, Quebecor World, Taunton, MA, XXII, 2002.
3. Editor, Compiler, Chairman as Author
Favus
MJ, Ed. Primer on the Metabolic Bone Diseases and Disorders of Mineral Metabolism, IV. An official publication of the American Society
for Bone and Mineral Research. Lippincott Williams and Wilkins, Philadelphia 1999:1-502.
4. Chapter in Book
He X-S, Gershwin
ME. Infection, autoimmunity and autoimmune liver disease. Infection and Autoimmunity, Shoenfeld and Rose Eds. Elsevier, Amsterdam. 2004:537-48.
Website
Uebersax J. A practical guide to local dependence in latent class models. http://ourworld.compuserve.com/homepages/jsuebersax/condep.htm
accessed January 20, 2004.
PERMISSIONS
Authors are responsible for applying for permission for both print and electronic
rights for all borrowed materials and are responsible for paying any fees related to the applications of these permissions.
PROOFREADING
Contributors are provided with electronic page proofs through the Gateway System and are asked to proofread them for typesetting
errors. Important changes in data are allowed, but authors will be charged for excessive alterations in proof. Corrections must be entered
within 48 hours.
REPRINTS
Reprints of articles will be furnished to contributors when ordered in advance of publication.
An order form, showing cost of reprints, is sent with proofs. Individuals wishing to obtain reprints of an article that appeared in Seminars
in Arthritis and Rheumatism can do so by contacting the author whose address appears on the first page of the article.
MANUSCRIPT
CHECKLIST
Text
o Double spacing of text and references
o Number pages
Title Page
o List all
authors
o List academic titles of all authors
o Institution of origin
o Source of support
o Disclaimers
o Name of
corresponding author with address, phone number, FAX number, e-mail address
Abstract
o 250 word abstract in style of
the Journal of the American Medical Association
Body of Text
o References sequentially numbered and quoted in text
o Tables numbered sequentially and quoted in text
o Figures numbered sequentially and quoted in text
o Figure legends
References
o Vancouver style of reference with 6 authors prior to "et al."
Appended to Manuscript
o Statement signed by each
author on authorship, responsibility, financial disclosure.
Updated January 2010
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